Tuesday Tip: Frequently Overlooked Costs in Your Workplace

Tuesday Tips

Some costs in your workplace can sneak up on you. They can build up while you’re in the middle of your daily tasks and devour more and more of your budget. These are a few commonly overlooked expenses you should watch to improve your productivity.

Excessive Printing

Research indicates that printing-related expenses can constitute as much as 3% of a company’s budget. This percentage—which can represent thousands of dollars—can be driven up needlessly through wasteful printing practices. These can include:

  • Unclaimed prints
  • Printing on one side of a page
  • Unnecessary copies of documents

Old and Underused Equipment

The longer you have a particular printer, the less productive it becomes. Whether through repeated use or technological advances, employing an older device can start costing you more in time, energy and supplies than newer, more efficient equipment would.

Even when you have good equipment, you could end up spending more by not using it effectively. Overusing or underusing various printers in your office can lead to higher supply purchases, more service calls and other budget-draining activities.

Unnecessary Supply Purchases

They say it’s better to have and not need than to need and not have. There’s certainly some truth in that, but buying a bunch of toner and paper you don’t use won’t help your bottom line. Money you spend on printing supplies that just take up space is money you can’t use on some other part of your business.

Managing Your Printing Costs Better

Of course, tracking and managing these different costs on your own can take a lot of time and money. Thankfully, Xerox has services to help you save both while fine-tuning your printing practices.

Managed Print Services has helped companies save more than 25% on their printing expenses. You’ll gain a greater understanding of your existing solution and how it can meet your needs better.